Emergency Sporting Equipment Grant Program

Status: Open Closing: 30/06/2022

This grant provides assistance to grassroots sport and active recreation clubs and organisations to replace essential sporting or equipment, including first aid equipment that has been lost or destroyed as a consequence of fire, flood, significant storm event, theft or criminal damage

Program guidelines

Emergency Sporting Equipment Grant Application guidelines – (Word, 68.57 KB)

Emergency Sporting Equipment Grant Application guidelines – (pdf)

• Applications are accepted by Victorian community-based organisations involved in the delivery of sporting and active recreation opportunities.To be eligible for funding, the applicant organisation must fulfil all of the following requirements:
  • must be non-government and not-for-profit
  • must be registered as a Victorian incorporated body or a public company limited by guarantee.What is an incorporated body? They are clubs or community groups, operating not-for-profit, whose members have decided to give their organisation a formal legal structure To check your incorporation status, become an incorporated body, or for further information, contact Consumer Affairs Victoria
  • must be registered as a Victorian incorporated body or a public company limited by guarantee at the time of application submission and for the duration of the project
  • if the club or organisation is not a Victorian incorporated body or public company limited by public guarantee, it must arrange for a legally constituted organisation to manage the funds as an auspice organisation and must be an incorporated body or public company limited by guarantee What is an auspice organisation? An auspice organisation is a legally constituted organisation that will make funds available to a club organisation, to meet the grant program’s financial and legal requirementsThe auspice organisation takes responsibility to:
  • sign your grant agreement/letter of offer
  • receive and distribute grant funds under the grant agreement
  • the club or organisation will need to provide the details of their auspice organisation at the time of submitting an application
  • must possess an Australian Business Number (ABN) or provide written advice from the Australian Tax Office (ATO) that no withholding tax is required from the grant payment.  This written advice must be provided via the ATO Statement by Supplier form What is the Australian Tax Office Statement by Supplier form? The ATO Statement by Supplier form is a requirement for clubs or organisations who do not have an ABN and who are not being auspiced by an organisation with an ABN.  This is to ensure no tax funds are withheld from the grant payment:
  • sporting organisations must be delivering a person-centric physical activity. This includes modified sports and does not include animal obedience or showing. A discipline supported by another government portfolio will also not be supported (for example harness racing and ballet)
  • active recreation organisations must be delivering an activity that is supported by a recognised State Sport and Recreation Body.  This list can be found on the Sport and Recreation Victoria’s website at  Sport and Recreation Victoria Recognised Organisations
  • must adhere to and enforce the Fair Play Code (or) their relevant state sporting association code of conduct/member protection policy which incorporates the Fair Play Code.
  • must comply with the expectations of the Victorian Anti-doping Policy 2012.
  • must have satisfactorily met reporting requirements on any grants received from Sport and Recreation Victoria.
  • if the club or organisation  has been named in an application or receives a Notice of Redress Liability, they must join or intend to join the National Redress Scheme (the Scheme). For more information on the Scheme
• Grants of up to $2000 (excluding GST) are available  towards the replacement cost of the lost or damaged equipment, owned by the club or organisation.Applicants are able to purchase replacement equipment any time after the emergency incident, and prior to submission and outcome of an application.
• Grants are available towards the replacement cost of essential equipment owned by the club or organisation. Essential First equipment is defined as:
  • First aid equipment which is necessary for immediate attention to injury that may occur during participation in sport or active recreation (ie. defibrillator, stretchers, first aid supplies, kits and signage) Unpreventable and exceptional events include:
• The Emergency Sporting Equipment Program will not fund:
  • applications for replacement of equipment lost or destroyed as a consequence of theft or criminal damage without a police report
  • equipment left out, overlooked and unattended after use/events/matches, and not safely secured in appropriate accommodation
  • equipment damaged through wear and tear
  • equipment not owned by the applicant but by another organisation or individual
  • funding will not be provided to an organisation that has been notified by the National Redress Scheme Operator that it was named in an application prior to 1 July 2020, and does not join or intend to join the Scheme by 31 December 2020
  • funding will not be provided to an organisation named in an application in National Redress Scheme for the first time and receives a Notice of Redress Liability after 1 July 2020, and does not join the Scheme within six months from the date of the Notice of Redress Liability
• Applications can be made at any time as there are no closing dates, however applications need to be submitted within six (6) months from the date of the loss of equipment. Applications lodged more than six (6) months after the loss or damage will not be considered unless there are special circumstances for the delay.Assessments for applications occurs every second month with application outcomes to be notified in the following month in 2022 .
  • Notification of outcomes in February 2022 Assessment period 1
  • Includes all applications submitted between 1 January 2022 to February 2022
  • Notification of outcomes in April 2022 Assessment period 2
  • Includes all applications submitted between 1 March 2022 to May 2022
  • Notification of outcomes in June 2022 Assessment period 3
• Applications must be submitted with the following documentation
  • a quote from Onset Health Services ”The supplier” for the replacement cost of the Essential First equipment, All quotes must include Details of the items to be purchased (such as the name or description) Number of item(s) to be purchased Individual and total cost of item(s) to be purchased Details of the supplier/company/website shopping carts or screen shots are also acceptable provided they contain the above information
  • evidence of the loss or damage, such as a police report, photographs, newspaper articles etc. Note:All applications of equipment lost or destroyed as a consequence of theft or criminal damage must be accompanied by a police report. In the instance that Victoria Police does not supply a written copy of the police report, you must submit the Report Incident Number. Also include the police station name, phone number and contact name of the police officer who completed the police report in your application.
  • an ATO Statement by Supplier form if your organisation/club does not have an ABN.
• Apply now Start New Application Access Saved Application
• Program area and assistance Read more about Sport and Recreation Victoria. For general Sport and Recreation Victoria grant enquiries:
  • Phone: 1800 325 206 for the cost of a local call (except from mobile phones); or
  • Email: [email protected] Open Monday – Friday, 9 am – 5 pm except public holidays.
• Additional informationVictorian Government Acknowledgement and Publicity Guidelines